RFP # 2023-02: Qualified Preferred Caterer (CLOSED)

SUMMARY

West Shore Parks (WSPR) is soliciting Proposals from experienced, professional catering companies capable of providing all food and staff needed to supply, deliver, set up and clean up catered meals for various events at Juan de Fuca Recreation Centre in the Westshore, Victoria, B.C. Ideally, WSPR wishes to enter into an exclusive Contract with one qualified Catering Company (the “Contractor”) who are permitted by the Health Authority to provide catering services. Any resulting Contract is exclusive to the Fieldhouse Kitchen but not the site, meaning the successful Contractor does not have the exclusive right to provide these services to WSPR. WSPR reserves the right to allow other Contractors on-site to deliver food services but will grant exclusive rights of the kitchen to the contractor.

MANDATORY SITE VISIT: March 14th, 2023 AT 2:00PM

CLOSING DATE, TIME AND DELIVERY REQUIREMENTS

Three (3) hard copies of the Proposal along with one (1) electronic version on USB memory stick, and completed appendices signed by a person authorized to legally bind the Proponent to the statements made in the response to this RFP shall be enclosed in a sealed envelope clearly marked with

RFP 2023-02 addressed to:
Ron Dietrich, Operations Manager
1767 Island Highway Victoria BC V9B 1J1

no later than:
2:00PM PACIFIC TIME – April 3rd, 2023
Proposals will NOT be opened in public

Submissions will also be accepted on BC Bid.

Please note the following:

  • It is the sole responsibility of the Proponent to ensure the Society receives their Proposal prior to the closing time and date.
  • All costs to prepare the Proposal shall be borne solely by the Proponent.
  • Late Proposals will NOT be accepted.
  • The computer clock in the offices of West Shore Parks & Recreation Society determines the official closing time or this RFP.
  • Facsimile (fax) or emailed Proposals for this RFP will NOT be accepted.

COMMUNICATIONS & ENQUIRIES

All enquiries regarding this RFP are to be directed in writing by email to the following contact person and department. Information obtained from any other source is not official and should not be relied upon as factual or accurate. All enquiries and responses will be recorded and will be posted at https://www.wspr.ca/discover-our-communities/news-notices/rfp-2023-02-quality-preferred-caterer

Enquiries:
Ron DietrichOperations Manager, West Shore Parks & Recreation Society
Email: rdietrich@wspr.ca

All enquires and questions are to be submitted in writing via email prior to
2:00pm PST on March 22nd, 2023.
The Society reserves the right to not answer any enquiries that are submitted after this time and date.

RFP # 2023-02 Qualified Preferred Caterer (PDF)

Date